Getting on the Bidder's List
Vendors interested in participating the the bidding process may be placed on the St. Charles Parish bidder's list by completing a bidder's application
. Vendors will be required to list the commodities and services they can provide.
The vendor will be placed on the bidder's list for those commodities which are listed on the bidder's application. A vendor may submit a bid without being on the bidder's list; however, vendors must maintain an acceptable status of providing goods and services in a responsible manner in order to remain on the bidder's list. Vendors are responsible for notifying St. Charles Parish Purchasing Office of changes in address, phone number, commodities, etc.
- Competitive Sealed Bids: This is the preferred method for acquiring goods, services and construction for public use in which an award is made to the lowest responsive and responsible bidder based solely on the response to the criteria set forth in the informal bid. It does not include discussions or negotiations with bidders.
- Small Purchases: This is any procurement not exceeding a given upper monetary limit as established by law or regulation.
- Quotation: A statement of price, terms of sale and description of goods or services offered by a vendor to a prospective purchaser. This may be nonbinding if solicited to obtain market information for planning purposes.
- Price Agreement: A contractual agreement in which a purchaser contracts with a vendor to provide the purchaser’s requirements at a predetermined price.